From establishing the meeting’s an orderly conclusion when the time is up, executing the perfect board meeting requires a degree of concentration that makes a big difference. If attendees feel that their time and expertise is respected and valued, the more they’ll be involved in the outcomes of every meeting. Here are some basic tips for getting there.
Start the meeting at Time
Don’t overbook your board meetings, particularly when they’re held in person – you do not want your attendees to be distracted or feeling that they’re wasting their time. It’s also helpful to allow your attendees the chance to review the board pack and other materials prior to the time – either a full board deck or a more digestible memo/Notion doc.
Stick to the Agenda
A well-organized structure is the best way http://boardmanagers.net/how-to-run-the-perfect-board-meeting to ensure that a board meeting is productive. It is crucial not to add any new items to the agenda prior to the meeting, to make sure that attendees go through the material prior to the meeting, and to set expectations for every item on the agenda based on the amount of time that it needs to be discussed. This will help the board meet keep the focus on the main topic and avoid tangents.
Be sure that every item on the agenda has a clearly defined goal – are you looking for information, gaining agreement or deciding? This will make the board meeting productive by avoiding tangents and allowing you to concentrate on the most important issues. The process of distributing the minutes of the board within 24hrs of each meeting will help reinforce the decisions made and ensure actions are taken swiftly and efficiently.