A board meeting is the time when the top executives of management, along with other stakeholders meet to discuss important issues and take decisions. A successful board meeting requires efficient leadership clear and concise agendas, as well as an established set of procedures to efficiently discuss and approve items.
Getting Started
The president begins the meeting, calling the meeting to order, and then welcoming the attendees at the appointed time. The board secretary reads the minutes of the previous meeting and the current agenda to ensure that everyone is on the same page. This also gives the board an members the opportunity to request any additions or amendments to the materials. The board will then review the agenda and then approve the minutes before proceeding.
Old Business
The board goes over questions that are unresolved and were discussed but were not yet approved at the last board meeting or any items that were postponed until this meeting. They may also discuss any new issues that come up during the meeting.
Reports of the committees and officers
Then the presiding officers usually will read the committee and officer reports to provide the board with details on where the projects and finances are. It is best to distribute them prior to the meeting so that board members can examine them and ask questions.
The board will then take a look at the organization’s performance to determine which areas require improvement and how the organization is doing. This is an opportunity to brainstorm strategies for the future that will encourage growth. This is also the time when the board can talk about any obstacles that hinder progress.